• South Africa & Abroad

HR ADMINISTRATOR

Bidvest International Logistics

HR ADMINISTRATOR

Bidvest International Logistics Careers
Kempton Park, Gauteng
Click here to apply
Job Purpose

Bidvest International Logistics is looking for a dynamic and driven HR Administrator to join their HR Team. The successful incumbent will be expected to provide Human Resource Administrative support function to the Warehouse Human Resource Officer and site management in order to achieve HR objectives, The role requires a candidate with good decision-making skills, understanding and Interpretation of Labour legislation, problem solving and attention to detail.
Qualifications & Experience

Matric / Grade 12 Diploma / Degree in HR Management 1 – 2 years in an HR administrative role Advanced Microsoft word, excel Knowledge of HR related legislation, i.e., BCEA, LRA, EEA, POPI Act Must have at least 1 year experience working on an HRM System (preferably SAGE People, modules incl Employee Management, Job Management, report generation)
Key Responsibilities

Not limited to:- Employee Intake
* Preparation of new employee induction packs
* Induction sessions with all new employees
* Collation of all new employees intake documents
* Capturing new employees onto HRM system, including uploading relevant documents, i.e., ID, contracts, provident docs, MA docs etc.
* Ensuring payroll receives relevant intake document timeously
* Creating new employee files Exiting Employees
* Sending out termination packs to exiting employees
* Issuing mandatory termination documents/forms
* Capturing termination information onto HRA system
* Ensuring payroll receive relevant termination documents timeously
* Closing off employee files Recruitment
* Obtaining relevant recruitment documentation prior to advertisement
* Placing advertisement onto recruitment platform
* Screening CV’s
* Arranging interviews, incl liaising with recruitment agencies and candidates
* Coordinating interview packs General
* Collation and recording Performance appraisals and any other documents
* Typing ad-hoc documents, offer letters, letters of appointment, job profiles, letters, disciplinary enquiry notes, study assistance agreements etc.
* Ordering stationary
* Liaising with Finance regarding invoice payments, bursary payments etc.
* Collation of new supplier/service provider documents
* Arranging of disciplinary enquiries, i.e., meeting arrangements, venues etc.
* Monthly report generation and analysis
* Uploading policies/forms etc onto central organization platform
* Filing and employee file maintenance
* Accurate record keeping
* Emailing Con/Arb Objections to CCMA
*Maintaining the Disciplinary and CCMA tracker
Skills & Competencies

Interpersonal Competencies :
* Delivering Results: Effectively manages one’s time and resources to ensure that objectives are achieved efficiently and on time.
* Communicating with Impact: Effectively applies verbal, nonverbal, and written communication methods to achieve desired results. Presents ideas effectively to individuals or groups * Working in teams: Understands team dynamics and uses a flexible interpersonal style to contribute to the effective functioning of teams and to the completion of team goals.

Personal Competencies:
* Being Proactive: Strives to stay ahead by anticipating rather than reacting; ensures that their actions are always carefully considered.
* Problem solving Style: Identifies, clarifies/defines and works through challenges towards a defined outcome.
* Personal Accountability: Takes full responsibility for their actions and the impact that they have on others; self-driven with a desire to continually grow and improve on their performances.
* Valuing Diversity: Demonstrates dignity of all people. Respects others and what BIL stands for.
* Recognises that there are corresponding obligations associated with individual rights. Skills:
* Analytical approach, and a flair/passion for report generation & analysis
* Microsoft products – vlookups, pivots, mail merging, reports, professional letter writing
* Ability to effectively manage own time and high volumes of admin related documentation
* Exceptional administrative capabilities and organisational skills
* Well developed communication skills, both written and spoken
* Ability to establish personal and departmental credibility
* An established reputation for professional discretion when dealing with confidential and personal employee information
* Ability to work without supervision and to use initiative and sound judgement
* Deadline driven and able to meet exacting time targets
* Ability to work under pressure
* Excellent interpersonal skills and the ability to interact with individual at all levels

Click here to apply

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