• South Africa & Abroad

Warehouse Clerk

WAREHOUSE CLERK

DETAILS




Closing Date
2021/09/04

Reference Number
RCL210828-1

Company
RCL Foods

Job Title
Warehouse Clerk

Functions
Supply Chain

Job Type Classification
Permanent

Location – Town / City
Roodepoort

Location – Province
Gauteng

Location – Country
South Africa

Job Description
GRV Administration
• Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes.
• Implement required documentation and categorisation per Group standards.
• Receive and match GRV’s accurately and timeously.
• Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records.
• Process and capture required transactions in SAP.
• Manage and address customer queries.
• Match creditor’s invoices, delivery notes and GRV’s received daily as required.
• Process short-supplied and over-supplied stock.
• Ensure that all goods entering the Company, and services performed for the Company are GRV’ed.

Billing Administration
• Ensure that loading documents are captured correctly
• Systematically pick stock according to FEFO
• Print picking, checking and loading documents
• Blind checks to be conducted and balanced back to picking requirement before billing.
• Quantity picked and loaded to balance back to invoiced stock
• Picked and bulk stock gets weighed and balance back to weigh bridge.
• All trip sheets are printed
• Check for outstanding shipments and action
• Record reprinted invoice on the reprint form and file
• Ensure document control is maintained until handover completed
• Distribution office must be kept clean at all times
• Ensure that sufficient invoice paper is available prior to billing
• Ensure that Invoice printers are kept clean and report faults immediately Housekeeping
• Ensure a high standard of housekeeping is maintained inside the cold room.
• Maintain cleaning equipment and ensure correct storage.
• Ensure that stacking is neat, square and secure.
• Ensure the work area is neat and tidy at all times.
• Ensure waste on floors is cleaned before the end of the day and walk ways are neat and tidy.
• Ensure pallet boards and pallets are removed timeously from pick levels and cold room.

Cold Chain / Temperature Checking
• Take daily temperatures.
• Maintain records of all temperatures.
• Report any problems to the Shift Warehouse Controller.
• Cold Chain to be maintained at all times.
• Minimise standing time outside the cold room.
• Ensure that frozen products are handled according to SOP

Stock Control
• Ensure products get stacked correctly and securely, i.e. light on heavy.
• Ensure no products get manhandled – thrown or dropped.
• Ensure no product is left outside the cold room.
• Conduct spot checks on dispatching (loading).
• Ensure the correct handling, storing, stacking and rotation of stock.
• Minimise damage of products on receiving, in cold room and whilst loading.
• Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading.
• Prevents overloads, short loads, and wrong loads.

Conduct Stock Count Preparations
• Assists to prepare the warehouse for the stock count.
• Ensure all damaged stock has been isolated and notes have been placed.
• Ensure easy access to product for counting purposes.
• Conduct daily stock counting as requested by the Warehouse Shift Controller.
• Report all problem stocks to the Shift Warehouse Controller.

Loading Rate Maintenance and Monitoring
• Maintain and monitor the loading rate (speed and accuracy).
• Complete performance sheets and record time lost or any other problems.

Timekeeping
• Clock in and out at correct times.
• Keep overtime at a minimum.
• Report late coming to the Shift Warehouse Controller

Occupational Health and Safety Compliance
• Observe compliance with the health and safety regulations / ISO requirements.
• Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions.

Good Handling Practices
• Ensure loading and freezer door are kept closed.
• Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. • Ensure trucks are pre-cooled.

Teamwork and Self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
• Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. KPI’s
• Availability of accurate performance indicators and metrics for warehouse
• Correctly palletized and loaded stock
• Internal customer satisfaction
• General loading accuracy
• Health and safety compliance and risk elimination
• Accurate timekeeping
• Deliver loading and offloading efficiencies

Minimum Requirements
Matric, basic numeracy will be an added advantage. Studying towards a Supply Chain or Logistics qualification would be an added advantage Minimum of 1-year Warehouse or similar experience required Knowledge and Skill

Behaviour Standards
• Be brilliant at the basics
• Face the brutal facts
• Smash the silos
• Lead with integrity, respect and energy
• Be curious and challenge change
• Take accountability for results and people

Knowledge
• Warehouse-based stock and handling processes
• Warehouse methodologies and principles
• Stock checking principles and practices
• SAP
• Completion of pre-vehicle checklist Skills
• Computer literacy (MS Office)
• Verbal and written communication
• Interpersonal
• Logical thinking
• Basic Numerical ability / aptitude

Attributes
• Initiative
• Tolerant of stress and pressure
• Attention to detail
• Deadline driven
• Able to prioritise
• Tolerant to working in a cold environment for a long period of hours

Duties & Responsibilities
GRV Administration
• Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes.
• Implement required documentation and categorisation per Group standards.
• Receive and match GRV’s accurately and timeously.
• Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records.
• Process and capture required transactions in SAP.
• Manage and address customer queries.
• Match creditor’s invoices, delivery notes and GRV’s received daily as required.
• Process short-supplied and over-supplied stock.
• Ensure that all goods entering the Company, and services performed for the Company are GRV’ed.

Billing Administration
• Ensure that loading documents are captured correctly
• Systematically pick stock according to FEFO
• Print picking, checking and loading documents
• Blind checks to be conducted and balanced back to picking requirement before billing.
• Quantity picked and loaded to balance back to invoiced stock
• Picked and bulk stock gets weighed and balance back to weigh bridge.
• All trip sheets are printed
• Check for outstanding shipments and action
• Record reprinted invoice on the reprint form and file
• Ensure document control is maintained until handover completed
• Distribution office must be kept clean at all times
• Ensure that sufficient invoice paper is available prior to billing
• Ensure that Invoice printers are kept clean and report faults immediately

Housekeeping
• Ensure a high standard of housekeeping is maintained inside the cold room.
• Maintain cleaning equipment and ensure correct storage.
• Ensure that stacking is neat, square and secure.
• Ensure the work area is neat and tidy at all times.
• Ensure waste on floors is cleaned before the end of the day and walk ways are neat and tidy.
• Ensure pallet boards and pallets are removed timeously from pick levels and cold room.

Cold Chain / Temperature Checking
• Take daily temperatures.
• Maintain records of all temperatures.
• Report any problems to the Shift Warehouse Controller.
• Cold Chain to be maintained at all times.
• Minimise standing time outside the cold room.
• Ensure that frozen products are handled according to SOP

Stock Control
• Ensure products get stacked correctly and securely, i.e. light on heavy.
• Ensure no products get manhandled – thrown or dropped.
• Ensure no product is left outside the cold room.
• Conduct spot checks on dispatching (loading).
• Ensure the correct handling, storing, stacking and rotation of stock.
• Minimise damage of products on receiving, in cold room and whilst loading.
• Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading.
• Prevents overloads, short loads, and wrong loads.

Conduct Stock Count Preparations
• Assists to prepare the warehouse for the stock count.
• Ensure all damaged stock has been isolated and notes have been placed.
• Ensure easy access to product for counting purposes.
• Conduct daily stock counting as requested by the Warehouse Shift Controller.
• Report all problem stocks to the Shift Warehouse Controller.

Loading Rate Maintenance and Monitoring
• Maintain and monitor the loading rate (speed and accuracy).
• Complete performance sheets and record time lost or any other problems.

Timekeeping
• Clock in and out at correct times.
• Keep overtime at a minimum.
• Report late coming to the Shift Warehouse Controller

Occupational Health and Safety Compliance
• Observe compliance with the health and safety regulations / ISO requirements.
• Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions.

Good Handling Practices
• Ensure loading and freezer door are kept closed.
• Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. • Ensure trucks are pre-cooled.

Teamwork and Self-Management
• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
• Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
• Support and drive the business core values.
• Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. KPI’s
• Availability of accurate performance indicators and metrics for warehouse
• Correctly palletized and loaded stock
• Internal customer satisfaction
• General loading accuracy
• Health and safety compliance and risk elimination
• Accurate timekeeping
• Deliver loading and offloading efficiencies

Apply on company site

RCL Foods
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