Executive Personal Assistant
- Posted on
Executive Personal Assistant
Posting Country: South Africa
Date Posted: 02-Sep-2021
Full Time / Part Time: Full Time
Contract Type: Permanent
At Vodacom, we’re working hard to build a better future. A more connected, inclusive and sustainable world. As a dynamic global community, it’s our human spirit, together with technology, that empowers us to achieve this.
We challenge and innovate in order to connect people, businesses, and communities across the world. Delighting our customers and earning their loyalty drive us, and we experiment, learn fast and get it done, together.
With us, you can be truly be yourself and belong, share inspiration, embrace new opportunities, thrive, and make a real difference.
Provide secretarial and administrative support to Chief Executive in the Division as well as the ME’s.
Assist in creating a high performing team by supporting the wider teams and ensuring team communication, activities and celebrations.
Your responsibilities will include:
Email and Diary Management:
Maintain the Chief Officer (CO) of Division’s diary and schedule appointments.
Ensure priority mail is attended to or respond on CO behalf if he is unavailable giving details
Manage inbox by removing spam/non important mail and forwarding relevant mail to department heads
Communication (Oral and Written):
Screen and direct incoming calls to relevant person/department
Provide secretarial support at various meetings and record minutes.
Prepare PowerPoint presentations (where necessary) and monthly reports
Organisational and administrational support including Office maintenance:
Co-ordinate events, meetings conferences, seminars, workshops and management strategic workshops, for the CO of the Division and the Mes.
Ensure packs and preparatory work for meetings/initiatives/boards is prepared for pre meeting review and packs ready for meetings where necessary timeously
Co-ordinate team building and conference activities.
Relationship Management and Team Culture:
Maintain a close working relationship with other divisions within the wider Vodacom business units and relevant Vodafone business units.
Understand the preferences of the Board of Directors and actively deal with Directors issues/queries and arrangements
Understands importance versus urgency of issue, and who needs to be addressed or informed Knows what should be confidential and demonstrates a high level of discretion
Budget and Reporting:
Ensure deadlines around budgeting, reporting, training etc. are efficiently planned and delivered
Ensure reconciliation of all spend for the CO
Co-ordinate monthly operations report and dashboard report
Provide overview of opex budget and direct expenses budget and highlight anomalies
The ideal candidate for this role will have:
Matric is essential
A secretarial certificate/ diploma qualification essential
A minimum of 3 – 5 years executive secretarial experience essential to a Senior Executive inclusive of a minimum of 2 years Business Administration experience in a corporate environment
Minimum of 6 months experience working with PO’s/budgets
Knowledge of Microsoft Office – Word, Outlook, Excel and PowerPoint, Microsoft Project, Internet, Oracle etc. is essential
Knowledge of IT/ Telecommunications environment will be an advantage.
Knowledge of office management is essential
Financial administration experience will be beneficial.
Job related skills
Excellent administration skills are essential
Excellent organizational skills are essential
Ability to pay attention to detail is important
Computer Literacy skills – MS Office (Word, Excel, PowerPoint) are essential
Closing date for applications: 09 September 2021
The base location for this role is Midrand, Vodacom Campus
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organizational culture that recognizes, appreciates and values diversity & inclusion.
Commitment from Vodacom
Vodacom is committed to attracting, developing and retaining the very best people by offering a flexible, motivating and inclusive workplace in which talent is truly recognized, developed and rewarded. We believe that diversity plays an important role in the success of our business and we are committed to creating an inclusive work environment which respects, values, celebrates and makes the most of people’s individual differences – we are not only multinational but multicultural too. At Vodacom you will have access to our excellent flexible benefits programme that you would expect from any global company.